Open-access research data

Following the Guidelines on Open Access to Scientific Publications and Research Data in Horizon 2020, the European Commission defines the research data as factual or numerical information, collected to be examined and considered as the basis of reasoning, discussion or calculation.

The data can be statistics, results of experiments, measurements, observations resulting from the field study, surveys or interviews and images.

Funding entities and research data

Within the framework of the 2020 Horizon, the European Commission started the year 2015,Open Research Data Pilot which required projects in specific areas, the development of a data management plan and the publication in open access of the data.
From 2017,Open Research Data Pilot It has been extended to all areas of projects financed by H2020 and, therefore, requires the open publication of the data in all projects. In addition, it is necessary that the data be FAIR, that is to say that they are findable (Findable), accessible (Accessible), interoperable (Iinteroperable) and reusable (Reusable).
In the 29.3 clause of the Model Grant Agreement The legal requirements that the projects must fulfill are detailed:
  • Develop one Data Management Plan - Data Management Plan (WMD).
  • Depositing the search data in a repository as soon as possible to guarantee anyone, access, mining, exploitation, reproduction and dissemination using a license Creative Commons appropriate
  • In the same deposit where the data are published provide information about tools and instruments (software, etc.) needed to validate the results and when possible, offer these tools.
The costs associated with the data, including the creation of the WMD, are considered eligible expenses in the project.

More information:

For actions financed by theEuropean Research Council (ERC) see:

Exceptions: In accordance with the principles of the Commission "as open as possible, as closed as necessary", it is possible to exclude the open dissemination of the results of the project for reasons of security, privacy, protection of personal data or commercial / industrial exploitation .

More information:

In order to promote access to the research data of the funded R + D + i projects, the State Plan for Scientific, Technical and Innovation Research 2017-2020 mentions to include, with optional character:

Un data management plan which must be deposited in institutional, national or international deposits once the project has been finalized and after the deadline established in the corresponding announcements, always respecting all situations in which the data must be protected for reasons of confidentiality, security, protection or when necessary for the commercial exploitation of the results obtained.

Publish data in open access

The collection Research Data d'UPCommons It allows you to publish, share, describe and license open search data linked to a publication (journal article, ...) or a research project (H2020, ...):

  • The data published in UPCommons They must be produced by the scientific community of the UPC.
  • UPCommons It allows you to host data in any format. Following the institutional policy on free software, we recommend that you use open formats whenever possible.
  • In addition to the handle, UPCommons assign a DOI to each dataset.
  • The files may have a maximum size of 2GB. For larger files or to publish multiple files, contact

How to publish datasets a UPCommons:

Enter the metadata:

  • Author / s of the data.

  • Department / s research group (s) of authors / s.

  • Title, description and keywords in the dataset.

  • Year of creation

  • Software to check the data, if applicable.

  • Code of the financing entity or title of the publication associated with the data.

  • Information on licenses.

With each dataset:

  • Add a readme file with information about the search data. The file must be saved under the name "README_título del dataset.txt".

The post is not immediate. Before making them public, librarians check the metadata.

Before publishing the research data:

  • Verify that you are the owner of the rights to disseminate the data. If not, you need a permit to re-use the data by the owners of these.

  • Make sure the data you want to publish is not subject to any restrictions on privacy, privacy or copyright issues. If the data refers to people (surveys, ...), they must be published anonymously or have the explicit consent of the people who participated. For more information, consult the sections: Copyright and Licenses.

When choosing a deposit to accommodate the data, keep in mind if the deposit:

  • Matches the discipline of project data.
  • The storage capacity is sufficient.
  • It allows you to deposit in the desired format and the different versions of the same file.
  • You can link the data to the associated publications.
  • It has a preservation policy: backups, shelf life, etc.
  • Ensures interoperability with OpenAIRE, if the data is from a European project
  • It has a persistent and unique identifier (DOI o URN) for each set of data.
  • The deposit follows data quality guidelines and certifications such as, ISO, DINI, Data Seal of Approval.
  • Data is easily recoverable.
  • Allows you to choose between different usage licenses.
  • Allows the restriction of access to the data (closed, restricted or established by an embargo period).
  • What are the costs associated with the use of the deposit.

The directory It allows you to select among many deposits according to the thematic area, the type of data, etc.

You can also search for data repositories according to the main fields of knowledge of the UPC:
Aeronautics and space Building Engineering Chemical engineering
Architecture Energies Telecommunication engineering Physics
Health Sciences Agri-food engineering Materials engineering Technical support
Sciences of vision Biomedical engineering Electrical engineering Maths
Economy and organization of companies Civil engineering Mechanical engineering Planning

  • Zenodo: research data repository developed by CERN in the framework of the OpenAIRE project. If you can not find a deposit that fits your project, you can use multidisciplinary repositories.
  • Eudat (European Data Insfrastucture): multi-institutional project funded by the EU H2020 program.

For more information, consult the comparative table of the multidisciplinary deposits.

During the search, we recommend that you organize and document the data that you generate and preserve them during the period you establish, for example, between 5 and 10 years. Sharing data with other researchers by depositing them in open access repositories, entails benefits for:

The researcher and his institution:

  • Safe storage in the long term.
  • Be able to demonstrate the results of the investigation.
  • Make the data visible and be able to quote them.
  • Allow reuse of data.
  • Increase the citations and therefore the impact of the investigation.
  • Establish collaborations on related topics.

For financing entities:

  • Have the data of the search funded located.
  • Avoid duplicities in the collection of data.
  • Make more efficient use of research funded with public funds.
  • Increase return on investment by promoting reuse of data.

For science and society:

  • Maximize transparency.
  • Improve quality in verification, replication and trust.
  • Promote innovation through new uses of data.
  • Increase the social value of research.
  • Meet the mandates in favor of open access.

Rights and licenses

As it is collected in the Recommendations from the educational content publications guide (UdG):

"The raw information or data, such as a demographic data list, a set of weather logs or a UTM coordinate relationship, even if incorporated or represented by a database, or of a plan, or its presentation and interpretation in the framework of a research work deserve protection by the added value that these materials or studies provide. Rights to these products or studies are recognized, but not to the information that has served as base to elaborate them ".

Although raw data is not copyrighted and therefore not subject to intellectual property, it must be kept in mind that it is the databases where they appear. As set forth in 133 article of the Intellectual property law I la Law 5 / 1998 of 6 of March, of incorporation into the Spanish Law of the 96 / 9 / CE Directive, of the European Parliament and of the Council, of 11 of March of 1996, on the legal protection of the databases:

  • The "sui generis" right on a database protects the substantial investment, qualitatively or quantitatively evaluated, made by its manufacturer either through financial means, investment of time, effort, energy or others of a similar nature, for the obtaining , verification or presentation of its content.
  • By virtue of this right, the manufacturer of a database may prohibit the extraction and / or reuse of all or a substantial part of its content provided that the obtaining, verification or presentation of such content represent A substantial investment from a quantitative or qualitative point of view. This right may be transferred, ceded or licensed.
  • Nor is the repeated or systematic extraction and / or reuse of non-substantial parts of the content of the database suspected of acts contrary to normal exploitation of the database or that cause unjustified damage to the legitimate interests of its manufacturer.
  • The "sui generis" right on the data base is applied without prejudice to the possible existing rights over its content (copyright of the works included or others).

Therefore, the reuse of own data or of third parties entails the consideration of the following aspects:

  • Who owns the data?
  • Are the data in a database protected?
  • Do you have permissions to preserve the data and allow it to be reused?
  • Are there restrictions on third party data?
  • Is there any embargo period that limits open access to data?
  • What licenses will be used to facilitate the reuse of your own data?

As the European Commission collects in the document Guidelines on Open Access to Scientific Publications and Research Data in Horizon 2020:

"As far as possible, projects must then take measures to enable third parties to access, mine, exploit, reproduce and disseminate (free of charge for any user) this research data. One simple and effective way of doing this is to attach Creative Commons License (CC-BY or CC0 tool) to the data deposited ( "

It should be taken into account that public domain licenses are the means to offer the data as openly as possible, since the licensor waives all rights (as far as possible with the applicable law applicable).

It should also be considered that the 4.0 version of the licenses Creative Commons It presents some improvements that may be of interest in the case of the research data:

  • Databases: coverage of the right "sui generis"of the databases, except for the explicit exclusion of the licensor.
  • Authorization: improvement of the procedure with which an author can request the non-mention of his authorship, both in the reproductions of his work and in the works derived therefrom. In addition, the users of the works can recognize the authorship of the works used through a link to a web page where this information is listed.
  • Interoperability: maximization of interoperability between CC licenses and other licenses.
  • Others: "What's New in 4.0".

Alex Ball, a member of the Digital Curation Center, has developed the guide How to License Research Data, a document that includes several aspects that need to be considered when granting a license to the research data:

  • Most projects can use standard licenses such as Creative Commons or Open Data Commons, but you can also make a personalized license according to the data casuistry and provided that you have the advice of professionals.
  • In cases where none of the existing licenses is fully satisfactory, you can opt for the granting of multiple licenses ("multiple licensing").
  • Creative Commons licenses treat datasets and databases as a whole, but not individual data included (differentiated from the databases or collection). This can be difficult in some complex cases, such as the collections of several copyrighted works.
  • The databases are included among the works that can be offered in the public domain by means of the CC0 license. In relation to the remaining Creative Commons licenses, it is recommended to use the 4.0 version.
  • There are other licenses, as part of the Open Data Commons project, which are specific to databases:
    • Open Data Commons Attribution License (ODC-BY): A license that allows third parties to copy, distribute and use the database, as well as use it to create new content, databases or database collections (as long as the original database is cited ).
    • Open Data Commons Database License (ODbL): It is the same license as the ODC-BY but, in the event that new derivative databases (not database collections or other possible derivative contents) are made, the same license must be granted that the base of original data. It also allows the application of Digital Rights Management (DRM) technology, both in the original database and the derivative, as long as an unrestricted copy of the database is offered alternately.
    • Open Data Commons Public Domain Dedication and License (PDDL): License similar to CC0, but written specifically for databases. It allows you to copy, distribute and use the database, as well as create derivative works and databases, without any other restrictions.

As set forth in the preamble to these licenses Open Data Commons:

  • ODC-BY i ODbL They only cover rights on the database, not on the contents of the database (images, audiovisual material, etc.). In this case, licensors will have to use ODbl together with other licenses.
  • However, PDDL It can be used for databases or its contents (data), both jointly and individually.

Ethical aspects and citation

The ethical aspects affect the data that can be displayed, the time and the anonymity of the people involved, respecting the dignity and the integrity to guarantee the privacy and the confidentiality.

You must consider:

To correctly quote the search data, follow the guidelines.

Last update: 02 / 10 / 2019